Due Diligence with Intelligence:
Bowne SmartRoom^SM

What Is a Virtual Data Room?

A virtual data room is a dedicated web site that provides authorized users with access to a secure on-line repository of documents. Often engaged for due diligence relevant to an M&A transaction, it is also used widely for other purposes, ranging from corporate data repository to portfolio management and fund-raising. Documents are stored in an easy-to-read electronic format on a central server that's accessed securely via the Internet, eliminating the need for bidding parties to travel to the documents.

Why Use Bowne SmartRoom?

Bowne SmartRoom provides a secure, confidential, cost-effective and flexible means to make your due diligence process more efficient. SmartRoom enables invited parties to review documents simultaneously and around the clock, which allows the review process to be conducted more quickly. Data room managers control the data and access from their own desktops with technology so powerful, it makes managing even a complex process simple. Encryption software, multiple firewalls, virus detection, and other continually audited measures keep documents secure.

Every Deal is Different.

Your deal is unique. Shouldn't your virtual data room experience be the same? Knowledgeable people, lean processes, and superior technology make SmartRoom a customized and flexible solution that can adapt to any changes along the way.

We match a project manager and support team with you, according to the specific expertise required. Our project management team includes experts in information technology and distributed process management, all with understanding of M&A transactions.

Document gathering and imaging (paper or electronic data, in any format) is performed by highly-skilled professionals who can work at your site or at one of seven regional centers: New York, Chicago, Los Angeles, Minneapolis, London, Hong Kong and Toronto.

Unparalleled Customer Service.

Beginning with a planning call and site configuration, your SmartRoom includes all the support you need. Project managers are available to respond immediately to your evolving needs — new content, access changes, index manipulation and whatever else you require.

The project management team and technical support are available around the clock. End user support is also sophisticated. Users can call our toll-free support number and speak directly to a knowledgeable representative.

Power Drives Simplicity.

Many virtual data room providers claim to have easy user interfaces, but few deliver. SmartRoom hides all the complexity, providing you with simple navigation and management, while still delivering powerful document and user management options.

The data room manager can add, remove and edit documents, multiple users, even nested folders in minutes. Documents can be read-only, printable or downloadable and tailored to each user (or group of users). For the highest level of security, engage the proprietary pdf viewer, which allows documents to be watermarked and prevents recording of document content on the local workstation.

User activity in SmartRoom is tracked closely and data room managers can instantly produce user and document access reports, viewable online or downloadable with just one click.

Need Help or Want to Know More?

Learn more about specific product features and functionality.

Find a Bowne location near you or contact us for additional information.